The average employee of a modern company sends and receives email with little thought to as how much overhead is required to maintain the system. However, those that manage the IT budget do, and over time the paradigm of on-premise, company hosted and managed email servers has started to show inefficiency. Thankfully, there are many options currently available for hosted email solutions. Some recent findings are not just validating the intuitive notion that hosted solutions shave off IT costs in noticeable amounts, they also carry added organizational benefits beyond just the explicit TCO.
It has been shown that certain organizations can stand to save over $62,160 (£40,000 ) by switching to a hosted email solution, particularly SMBs with approximately 70 users. This factors in the following considerations:
- Individual mailboxes incur storage costs.
- On-premise email searches are not always optimal.
- The typical three-year cycle of replacing hardware is expensive.
- On-premise email ultimately means costly long-term licenses.
However, some have also noted that a hosted solution can bring with it less-obvious productivity and integration gains. For instance:
- Hosted solutions are invariably more scalable.
- Hosted solutions are often readily bundled or integrated with additional collaborative tools that can add further dimensions to workplace communication.
- Hosted solutions bolster the bring-your-own-device (BYOD) initiative – they are inherently platform-independent and mobile devices are geared towards browser access.
Hosted email solutions are a major shift in an organization’s communication strategy, despite the fact that they still provide one of the most familiar forms of digital business interaction. It takes a trusted partner to help a business make the shift to hosted email. For more information contact AE Technology Group, a trusted technology partner that provides service with Zarafa, a leading open source email and collaboration solution.
